Chester County Intermediate Unit Business & Operations Services
From joint purchasing initiatives to courier services and document imaging, the Chester County Intermediate Unit offers critical business services to school districts in Chester County and beyond.
Joint Purchasing Services
The Chester County School Districts' Joint Purchasing Board combines the buying power of the 12 school districts and the Intermediate Unit to annually save taxpayers hundreds of thousands of dollars.
The Board takes advantage of lower prices, reduced advertising costs, and other economies associated with combining the purchases of materials, supplies, and equipment through the joint competitive bidding process. Each year, the Board bids and then bulk purchases hundreds of items in a variety of categories.
For the past four years, savings have averaged over half a million dollars, or about 10% savings over what school districts would have paid if bidding was done on an individual basis.
The Joint Purchasing Board is composed of a representative of the 12 Chester County school districts and the CCIU's director of Administrative Services. Also, 11 Chester County municipalities participate in the joint purchasing program for selected bid items.
Store Discount Bids by Category
Apple Computer Bid
Pennsylvania Apple Computer Hardware, Software, Supplies and Miscellaneous Items Bid 1516-1
Effective January 1, 2020 through December 31, 2025
In order to properly take part in the Chester County Joint Purchasing Board's Pennsylvania Apple Computer Bid, please note the following initial instructions:
- Download the Board Resolution PDF file
- Print and complete the resolution and submit to your board
- Return the approved resolution to the Chester County School Districts' Joint Purchasing Board (CCSDJPB) via US Mail (address is contained in the resolution)
Afterwards, you may place Apple orders via one of the following methods:
- Via your Apple Sales Account Executive (call 1-800-800-APPL for contact information)
- Directly from Apple by calling 1-800-800-APPL
- Using the Apple K-12 Institutions Price List (please note: Apple's Third-Party Products price list is not included in this bid)
- Be sure to note "Per CCSDJP Apple Bid 1516-1 for 2023-24" on purchase orders
Note: Districts participating in the CCSDJP Apple Bid are also agreeing to the terms of Apple's standard Apple Direct Customer Agreement ("ADCA"). Please address any questions regarding the ADCA to the Apple Contract Program Manager, Kathy Klass, at 703-264-3249.
Courier Services
The Chester County Intermediate Unit provides courier services to the schools in and around Chester County with regularly scheduled delivery locations and options for on-demand service to various locations.
The deadline for on-demand service is 2:00 p.m. the day before to be scheduled for next-day service:
The deadline for using the blue bins at ESC for regularly scheduled service is 7:00 a.m. for same-day service.
- At ESC, items must be in the red bins in the courier area by 2:00 p.m. for priority or standard service.
- At other locations, the request for pickup must be made through the website by 2:00 p.m. for priority or standard service.
Daily and scheduled service will be available through the use of the blue bins at ESC and the designated drop-off points in other locations. The blue bins at ESC are located in the courier area on the first floor in front of the mailroom.
On-Demand Service:
The next business day’s route will be scheduled at 2:00 p.m. the prior business day.
- At ESC, there will be two red bins in the courier area on the first floor:
- The bin marked “priority” will be for next-business-day delivery.
- The bin marked “standard” will be for delivery within 72 business hours.
- If using the “standard” bin, please include the appropriate allocation code number on the envelope, as we may take your item to the post office either that afternoon or early the next morning. If you do not want an item put in the mail, please mark it with the “hand-deliver only” sticker available in the courier area.
Please remember that we visit every school district office once a day. When you send mail to district school buildings, you can put it in the school district’s blue bin and it will be delivered within two days.
For items being sent from ESC that do not fit into the bins, please leave them on the floor in front of the blue bins, as usual. Please place a “priority” sticker available in the courier area on the box or item if you require next-business-day delivery.
At locations other than ESC, please notify us through our website courier.cciu.org that you have something to be picked up.
To learn more about this service, please contact us at CCIUCourierService@cciu.org | 484-593-5034.
Document Imaging
Save Space. Running out of space for filing cabinets? Digital scanning can eliminate piles of paper. Save Time. How much time do you spend searching for old records? indexing allows you to pinpoint a specific file in seconds. Save Headaches. Are your records secure from fire or flood? Document imaging ensures disaster recovery
CCIU will image and house your records:
• Special education records
• Student transcripts & mandated information
• Migrant Education Records
• Payroll & personnel records
• Board minutes & other records
CCIU will manage the entire process:
• Pick up your documents
• Purge unnecessary documents as directed
• Prepare all pages for scanning
• Index records for easy retrieval
• Scan for access via the web
• Destroy or return old documents
Document imaging & record retention services electronically maintains records for school districts. Documents are scanned and stored on a secure web-based server and are accessed over the Internet. Every image is checked for quality. Data is secure and confidential.
To learn more about this service, please contact us at documentImaging@cciu.org | 484-237-5179.
Digital Storefront
Do you need printed classroom materials? Are you looking to create assets that need to look polished and professional? Harness our printing services through the CCIU print shop at the Educational Services Center.