CCIU Staff Support and Resources

CCIU Program and School Closure

  • On Friday, March 13 at approximately 3:00 p.m., the Governor of Pennsylvania, Tom Wolf, announced the mandatory closure of all schools in the Commonwealth for the next 14 days. In compliance with the Governor's directive, all CCIU schools and buildings will be closed beginning Monday, March 16, 2020, and will reopen on Monday, March 30, 2020.

    Please know that this is a very fluid situation, so our plans may need to be adjusted and revised as we receive more information. If anything should change throughout this closure, you will be notified through the appropriate channels.

General Building/School Closure FAQs

  • Can I access building facilities during this closure, including outdoor grounds and facilities? 

    Posted by:

    No. Governor Wolf has closed all public schools and has set clear expectations for social distancing and no access to public schools and buildingsStaff, students and community members are reminded that all school grounds and facilities, including playgrounds and outdoor equipment, are NOT open during this closure. He has made exceptions for essential personnel only.

    Comments (-1)
  • What staff can the CCIU deem essential?

    Posted by:

    These decisions are made locally, in the context of school and community needs.  Examples of essential responsibilities may include, but are not limited to, school administration, food preparation and distribution, information technology, and continuity of operations such as payroll and building operations. The individuals that have been identified as “essential” have been in communication with their supervisor. As this situation evolves, we may need to identify different personnel to assist. 

    Comments (-1)
  • What is the CCIU doing to clean and disinfect the building?

    Posted by:

    The CCIU has always taken great pride in our schools and office facilities as evidenced by the cleanliness and overall appearance of each of our buildings. In response to the COVID-19 situation, our Facilities Management and Support Services Department has implemented a plan that includes enhanced cleaning and sanitizing protocols. Every member of our maintenance and custodial staff, along with our contracted custodial services, is working daily in each building to "deep clean" classrooms, hallways, offices and program areas using sanitizing products that are approved by the Department of Health. As each area is completed, a "do not enter" sign is placed on the door. As an extra precaution, every area will receive one more final cleaning before schools are reopened 

    Comments (-1)
  • Will any CCIU activities and events be held during closures?

    Posted by:

    No. Most activities and events are postponed and/or cancelled until further notice. We are making every effort to offer trainings and services virtually when possible. We will reevaluate once the mandated closure has ended. 

    Comments (-1)

Professional Staff/Professional Development FAQs

  • What is the responsibility of Student Services school-aged professional staff on March 18 and 19?

    Posted by:

    They are to participate in the professional development scheduled for March 18 and 19. Professional staff in student services will receive support to develop supplemental learning activities for students and families. These activities will be optional for students and families and are designed to offer students and families opportunities for supplemental learning. The scheduled in-service days for April 28 and May 13 have been canceled.

    Comments (-1)
  • What is the responsibility of Student Services preschool professional staff on March 18 and 19?

    Posted by:

    They are to participate in the professional development scheduled for March 18 and 19. Professional staff in student services will receive support to develop supplemental learning activities for students and families. These activities will be optional for students and families and are designed to offer students and families opportunities for supplemental learning. The scheduled in-service days for March 20 and April 29 have been canceled. 

    Comments (-1)
  • What is the responsibility of Student Services staff working in SDs, LEAs & non-CCIU facilities?

    Posted by:

    They are to follow the calendar of the school district or the LEA where work is being provided. Professional staff are to collaborate with their direct supervisor on days worked. All full-time professional staff work a minimum of 190 days. If there is any question or concern the professional staff should contact their direct supervisor for clarification. 

    Comments (-1)
  • What is the responsibility of CTE professional staff on March 18 and 19?

    Posted by:

    All professional staff in the three TCHS buildings will participate in professional development on Wednesday, March 18 and Thursday, March 19. This includes CTE, academic and guidance counselor professionals. The training will include utilization of your established LMS for your program, development of optional enrichment and extension of learning lessons, Zoom training for beginners, intermediate and advanced users and the ability to utilize other online resources for their students. These two days will be in place of the professional development that is scheduled for April 28 and May 13.  

    The activities and resources that you prepare during these two days will be sent to your students via their school emails as optional learning experiences to provide a continuity of education and learning. These activities and resources should not provide new material but instead reinforce, enrich or enhance prior knowledge and learning in your classrooms. It will be important that the lessons align with your most recent topics and units that you have covered in the weeks prior to the COVID-19 closure of the schools. Please be sure to check with your building administration teams if you have any additional questions.

    Comments (-1)
  • What is the responsibility of Practical Nursing Program (PNP) professional staff on March 18?

    Posted by:

    All PNP instructors will participate in professional development related to delivering course content online. The training will include the utilization of Zoom meeting format for beginners, intermediate and advanced users and the ability to utilize other online resources for your content delivery. The continued instruction should be implemented upon the approval of the online plan submitted to the State Board of Nursing by the director. Continue to maintain contact with your director to determine the start of the continuation of courses for the various levels.

    Comments (-1)
  • Is the Brandywine Virtual Academy (BVA) required to participate on March 18 and 19?

    Posted by:

    No, the professional development on March 18 and 19 is to provide training on online modalities of learning.  All BVA staff will continue instructing students online. BVA staff will work their normal schedule during the mandated closure. 

    Comments (-1)

Timecard Submission FAQs

Payment-Related FAQs

  • Will I get paid on March 31?

    Posted by:

    The short answer is yes. All staff who submit timecards are paid on a semi-monthly basis. The pay scheduled for March 31, 2020 is for support staff hours worked through March 13, 2020 and for project staff hours worked from February 23 – March 7 (before the shutdown period). Therefore, paychecks on March 31, 2020 will be paid without interruption.   
     
    Information regarding payment during the mandatory shutdown period, March 16, 2020 through March 27, 2020 is below.  

    Comments (-1)
  • Will I be paid during the mandatory shutdown period?

    Posted by:

    Yes. While this remains a fluid situation with information changing rapidly at this time, all employees are expected to be paid based on their regular schedule for the 2-week period from March 16 – 27, 2020. Support staff determination is pending support staff union and CCIU Board of Directors approval of the Memorandum of Understanding (MOU).

    Comments (-1)
  • Will professional staff be paid during the mandatory shutdown period?

    Posted by:

    Yes. According to the PA School Code, professional staff are required to be paid in accordance with their contract. Therefore, our professional staff will work and be paid for a total of 190 days this school year.  

    Comments (-1)
  • Will 10-month, non-exempt support staff/project staff paid on a salary basis be paid?

    Posted by:

    Yes, your pay will process as normal during the mandatory shutdown period.  

    Comments (-1)
  • I work for a federal/state grant program, will I continue to be paid?

    Posted by:

    Yes, we are currently working within the guidance given by the grantand plan to pay grant funded employees from March 16 – 27, 2020. 

    Comments (-1)

Payroll FAQs

General Human Resources FAQs

Coronavirus Absence

  • How do I report an absence due to Coronavirus (COVID 19)?

Additional Help and Support FAQs

  • Where can I find more information?

    Posted by:

    If you have any concerns about yourself or a household member being exposed to COVID-19, please contact your primary healthcare provider. Additionally, the Chester County Health Department has a self-reporting online tool available on its webpage.

    Comments (-1)
  • How are we helping families in need?

    Posted by:

    The CCIU is working in collaboration with local social service agencies and our school districts to determine how best we can support families in need. We are assisting in coordinating food delivery and reaching out to families we believe may be in need. Additionally, you will find the Chester County Community Resource Guide to assist you.  

    Comments (-1)
  • How can support be accessed for those in crisis?

    Posted by:

    HMS/Health Advocate, an employee assistance program (EAP), offers free and confidential counseling and referral services to help employees and their eligible dependents successfully manage life's problems. If either you or someone in your household is struggling with anxiety and stress due to the current health crisis, please seek support. The phone number for HMS is 877-240-6863 or you can visit their website.  
     
    Also, the Substance Abuse and Mental Health Services Administration has published a guide for talking with children about this situation. Times of crisis can elicit a wide range of emotions and behaviors in children and ourselves. It is important that we take care of our physical and mental health while caring for others. If you or someone you know is experiencing emotional distress, a 24-hour crisis text line is available by texting “start” to 741741. If an individual needs urgent mental health services, Valley Creek Crisis is available 24 hours a day at 610-918-2100. As with any other emergency, you can also call 911. 

    Comments (-1)
  • How are we supporting schools and districts during the closure?

    Posted by:

    The CCIU is reaching out to district and school leaders to see how we can best meet their needs. The CCIU is able to support schools and districts remotely through the use of Zoom virtual meetings, remote access to their networks through Chesconet and traditional phone calls. CCIU consultants are providing remote professional development, and Brandywine Virtual Academy online courses are up and running. As always, CCIU is available to provide customized services to meet the specific needs of any district or school. 

    Comments (-1)